The ESG Profile presents a company’s business practices and performance on a range of ethical and sustainability issues. In order to submit your ESG Report, the progress status for all of the forms (listed under Environment, Social and Governance) must be marked as Completed. Once submitted, the form will either be approved or returned to applicant in the case of any clarification or amendment of data. Once approved, the results will be published within the ESG Reports Section of the website. A published ESG Report cannot be edited.

Definitions

N/A	Not Applicable. The criteria does not apply to, or is not relevant in the context of, this Organisation.
N/D	No Data Available. The data for this particular criteria is not collected by, or available to, the Organisation.
Omit	Not Reported by the Organisation. The data for this criteria may be available and applicable to the Organisation, but is omitted from reporting.

FAQs (Frequently Asked Questions)

1. What happens if I exit the platform before completing all the forms and without having submitted the ESG Report?

Any information filled in is automatically saved and will remain accessible even after exiting the platform, once logging back in to your account. If the forms have not been completed and submitted, these can still be edited. Once they have been submitted it is no longer possible to edit.

2. Can I submit the ESG Report if some forms are still “In Progress” or “Not Started”?

No, submission of the ESG Report is only possible when the status of all of the forms is “Completed”.

3. What happens if I realise that I have made a mistake or need to amend information within the forms after I have submitted the ESG Report?

In the case that the data submitted (but has not yet been published in the ESG Reports section of the website) is not correct or amendments are required, you are requested to notify [email protected]. The ESG Report will then be returned to the applicant whereby you will be able to edit the forms again through your account on the platform.

4. What happens if I realise that I have made a mistake or need to amend information within the forms after the ESG report has been submitted and published on the website in the ESG Reports section?

In the case that the ESG Report has been submitted and published on the website (meaning that it now appears in the ESG Reports section), the information can no longer be edited. Thus, if mistakes are identified and amendments are required, the report will have to be removed completely, and the forms will need to be filled in from scratch. Should you encounter this instance, please reach out to [email protected].

5. I have a query or uncertainty about one of the criteria. How do I proceed?

In the case that you are unsure about any of the criteria or encounter issues filling in the forms, you are kindly requested to contact [email protected] for assistance.

6. I did not receive an automated reply confirming the submission of my ESG Report. How can I ensure that it has been successfully submitted?

If you do not receive an automatic confirmation of submission of your ESG Report, contact [email protected] to confirm that it has been received.

Information Requested from the Undertaking

Energy

Fuel consumption (Transportation) – All fuel used by company vehicles (cars, vans, trucks, forklifts, etc.).

Fuel consumption (Non‑Transport) – Fuel used for heating, boilers, generators, industrial processes, etc.

Total Electricity Consumption – Electrical energy generated from renewables (PV panels, micro-wind turbines, etc.) and electrical energy purchased from the grid in kWh.

Gross Scope 1, 2, and 3 Emissions:

Scope 1: Direct emissions from fuel combustion (transport + non‑transport).

Scope 2: Indirect emissions from purchased electricity.

Scope 3: All other value‑chain emissions.

Water

Total volume withdrawn from source – The total amount of water the organisation acquires from any source, including mains supply, bowser deliveries, groundwater abstraction, private RO systems, rainwater harvesting, treated wastewater, or any other source.

Water consumption in areas at material water risk – If operations are in Malta, all water use is considered in a water‑risk area.

Water recycled and reused – Total reclaimed water in m³.

Water stored – Total water stored. The undertaking is also asked to report the total water storage for the previous financial year and for the financial year under review.

Waste

Hazardous waste – Waste classified as hazardous under Maltese law, such as acids, solvents, and toxic metals, etc. The undertaking is asked to provide information on the weight (in kg) and the disposal method.

Non-hazardous waste – The undertaking is asked to provide information on the weight (in kg) and the disposal method of general waste such as commingled recyclables, glass, metal, plastic, organic waste, and general waste.

Employees

Employees reported in this section must consist solely of individuals employed by the undertaking. This includes all staff across the organisation, such as management and directors who appear on the undertaking’s payroll. Independent, directors who are not employed by the undertaking are to be reported exclusively under the Governance section.

The undertaking is asked to disclose the total number of employees by contract type, gender, age group, and nationality.

“Executive” refers to an individual who is employed by the undertaking and holds a management or operational leadership role. Executives are part of the organisation’s day‑to‑day running.

“Non‑executive” refers to a member of the Board who does not work for the undertaking and is not involved in daily operations.

Employee turnover – Number of employees who left during the year divided by total employees.

The undertaking is also asked to disclose the median salary of its workforce, as well as the average gross hourly pay for male employees and female employees. These figures support the calculation of pay‑equity indicators, including the gender pay gap.

N.B.: The value entered under “Highest Paid Individual” will not be visible to the public.

Total number of Different Ability Personnel – The total number of employees within the undertaking who have a registered disability or recognised different ability, as defined under national legislation. This includes all employees with disabilities, regardless of contract type, working hours, or position within the organisation.

Parental leave hours taken – The total number of hours employees were absent from work due to parental‑related leave (including maternity leave, paternity leave, adoption leave, and parental leave entitlements). These hours do not count as worked hours.

Total labour hours – Total labour hours refer to the total number of hours actually worked by employees during the reporting year. These include regular working hours, paid overtime, and hours worked by full-time and part-time employees. This excludes parental leave hours, sick leave, vacation leave, and any other form of paid or unpaid absence.

Total no. of hours of training – The cumulative number of hours of formal training provided to employees during the reporting year. This includes all structured learning activities organised, funded, or delivered by the undertaking.

Governance

The undertaking is asked to disclose key governance information relating to the composition and functioning of its Board of Directors. The following data points must be provided:

• Board Size – The total number of directors serving on the Board during the reporting year.
• Independent Directors Making Up the Board – The number of directors who are considered independent because they have no employment, financial, or other relationships with the undertaking that could influence their judgement.
• Director Average Age – The average age of all directors serving on the Board.
• Director Meeting Attendance (%) – The percentage of Board meetings attended by directors during the reporting year.

Conflicts of Interest – The undertaking is asked to disclose whether any conflicts of interest exist within the Board or governance structure, and whether it has appropriate channels in place to identify and manage such situations. This may include, but are not limited to:

• Whether directors are required to declare interests.
• Whether the undertaking maintains a register of interests.
• Whether directors must abstain from discussions or decisions where a conflict exists.
• Oversight mechanisms ensuring independent judgement.

Functions-at-risk – The areas of the undertaking that are most exposed to ESG‑related risks which could negatively impact the organisation financially, operationally, or reputationally. These may include functions dealing with environmental and climate‑related exposure, labour and human‑rights practices, supply‑chain vulnerabilities, compliance and anti‑corruption controls, data protection, or any other operational area where weak governance could lead to significant risk.

Standard payment terms (days) – The typical number of days the undertaking allows itself to pay suppliers after receiving an invoice. This refers to the agreed or contractual timeframe within which the undertaking commits to pay its suppliers.

Average time taken to pay invoice – The actual number of days the undertaking takes to settle invoices once they are received.